Privacy Policy for AdventureX Conferences C.I.C.

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AdventureX Conferences C.I.C. ("we", "us", or "our") is a UK-based Community Interest Company (C.I.C.) committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and protect your personal data when you visit our website, sign up for our mailing list, or purchase tickets for our events.

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1. Who We Are

AdventureX Conferences C.I.C. is a non-profit organisation registered in the United Kingdom. We host events and maintain this website to provide information and ticketing for AdventureX-related activities.

If you have any questions about your personal data or wish to exercise your rights, please contact us at: contact@adventurexpo.org

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2. What Data We Collect

We collect and process personal data in the following ways:

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a. Website Cookies

We use cookies to improve user experience and analyse website traffic. Cookies are small text files stored on your device. By using our website, you consent to the use of cookies as described in our Cookie Policy.

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You can change your cookie preferences through your browser settings at any time.

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b. Mailing List (Mailchimp)

When you sign up for our newsletter, we collect your name (optional) and email address. This data is processed and stored securely by Mailchimp, our email marketing platform.

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We comply with GDPR and use Mailchimp’s double opt-in feature. You can unsubscribe from our mailing list at any time using the link in the footer of our emails.

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c. Ticket Orders

When you purchase tickets for our events, we collect the necessary information to process your order. This may include:

• Name

• Email address

• Billing address (if applicable)

• Ticketing preferences

• Payment confirmation details (payment is processed via third-party platforms; we do not store your payment details)

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This data is collected for the purposes of managing event attendance, providing customer service, and fulfilling our legal obligations.

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3. How We Use Your Data

We only use your data when we have a lawful basis to do so. This includes:

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• Consent: For marketing emails via Mailchimp.

• Contract: To process ticket purchases and deliver event services.

• Legal obligation: For financial and regulatory compliance.

• Legitimate interests: To improve our services and ensure the success of our events.

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4. Data Sharing

We do not sell your personal data to third parties. We may share data with trusted third-party processors only when necessary (e.g., Mailchimp for email communications, ticketing platforms for event registration), and only under strict data protection agreements.

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5. Data Retention

We retain personal data only as long as necessary for the purpose it was collected:

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• Mailing list data: Until you unsubscribe

• Ticketing information: Up to 6 years, in accordance with UK accounting and legal obligations

• Website cookies: Duration varies depending on cookie type (see Cookie Policy)

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6. Your Rights (UK GDPR)

Under the UK General Data Protection Regulation (UK GDPR), you have the right to:

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• Access the personal data we hold about you

• Request correction or deletion of your data

• Withdraw consent at any time

• Object to or restrict data processing

• File a complaint with the UK Information Commissioner’s Office (ICO)

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To exercise your rights or request a copy of the data we hold on you, please contact: contact@adventurexpo.org

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7. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page, and where appropriate, notified by email.

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AdventureX Conferences C.I.C.
Registered in the United Kingdom
Non-Profit Community Interest Company